Mojo Klinik / Legal / Privacy Policy

Privacy Policy.

How Mojo Klinik collects, uses, stores, discloses and protects your personal and health information. Written in plain language. Bound by the Australian Privacy Principles and Australian medical privacy law.

EFFECTIVE

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LAST UPDATED

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APPLIES TO

This policy applies to patients of the practice, visitors to mojoklinik.com.au, and anyone who interacts with us by email, telephone, online booking, or telehealth.

01 About this policy

This Privacy Policy explains how Mojo Klinik collects, uses, stores, discloses and protects your personal information and health information. It applies to patients of the practice, visitors to our website at mojoklinik.com.au, and anyone who interacts with us by email, telephone, online booking or telehealth.

Mojo Klinik is a medical practice located at Suite 11, 40 Yeo Street, Neutral Bay NSW 2089. In this policy, the terms “we”, “us” and “our” refer to Mojo Klinik. The terms “you” and “your” refer to the individual whose information is being collected or held.

Mojo Klinik’s registered medical practitioners are also bound by the Australian Health Practitioner Regulation Agency (AHPRA) registration standards and the Medical Board of Australia’s Code of Conduct, which include patient confidentiality obligations that apply in addition to this policy.

02 Legal framework

Mojo Klinik handles personal and health information in accordance with:

03 Information we collect

We collect only the information reasonably necessary for the function we are performing. The categories of information we may collect include:

04 How we collect information

We collect information in the following ways:

05 Purposes for which we use information

We collect, hold and use your information for the following purposes:

WHAT WE WILL NOT DO

We do not sell your personal or health information to any third party. We do not use your health information for marketing purposes.

06 Disclosure of information

We do not disclose your personal or health information to third parties except in the following circumstances:

07 My Health Record

Mojo Klinik does not upload information to your My Health Record without your explicit request and consent. If you would like information from a consultation, a pathology result or a discharge summary added to your My Health Record, please tell your doctor during the appointment. You can also set access controls on your My Health Record, or opt out entirely, by visiting myhealthrecord.gov.au.

08 Storage and security of information

Your personal and health information is held on a secure on-site server at our Neutral Bay premises, in line with Australian medical records storage requirements. Access to records is restricted to authorised practice staff who require access to perform their role.

Our medical practice management system is Best Practice. Cosmetic services use Fresha. Online medical bookings are managed through our inhouse booking platform. Telehealth consultations are conducted via Zoom. Each of these systems operates under its own privacy and security arrangements, which we have reviewed for suitability.

We take reasonable steps to protect your information against loss, unauthorised access, use, modification, disclosure and misuse. These steps include physical security at our premises, password and access controls, screen-locked workstations, secure disposal of obsolete records, and regular review of system access.

ON THE LIMITS OF SECURITY

No system can be guaranteed completely secure. In the event of an eligible data breach, we will notify affected individuals and the Office of the Australian Information Commissioner (OAIC) in accordance with the Notifiable Data Breaches scheme.

09 Retention and destruction of records

We retain medical records for at least the minimum periods required by Australian law:

ON THE LIMITS OF SECURITY

No system can be guaranteed completely secure. In the event of an eligible data breach, we will notify affected individuals and the Office of the Australian Information Commissioner (OAIC) in accordance with the Notifiable Data Breaches scheme.

10 Website cookies and analytics

Our website uses cookies and similar technologies to enable the website to function correctly and to allow us to understand how visitors use the site. Cookies are small files placed on your device by your browser. You can disable cookies through your browser settings, although doing so may affect the functionality of the website.

We may use analytics tools, including Google Analytics, to collect aggregated and de-identified information about how the website is used. This information is used to improve the website.

11 Your rights

Under the Australian Privacy Principles, you have the right to:

HOW TO EXERCISE YOUR RIGHTS

To make a request, please contact reception@mojoklinik.com. We may need
to verify your identity before releasing information.

12 Privacy complaints

If you have a privacy concern, please contact Mojo Klinik in the first instance so that we may address it. Privacy enquiries can be directed to reception@mojoklinik.com or by telephone to 02 9133 8500. Privacy enquiries are handled by reception in liaison with the practice principal.

If you are not satisfied with our response, you may lodge a complaint with the Office of the Australian Information Commissioner (OAIC) at oaic.gov.au or by telephone to 1300 363 992.

For complaints concerning the conduct of a registered medical practitioner, you may also contact the Australian Health Practitioner Regulation Agency (AHPRA) at ahpra.gov.au, or in New South Wales, the Health Care Complaints Commission (HCCC) at hccc.nsw.gov.au.

13 Changes to this policy

We may update this Privacy Policy from time to time to reflect changes in our practice or in the law. The current version is published at mojoklinik.com.au/privacy-policy. The effective date at the top of this page indicates the date on which the policy was last updated.

14 Contact

Mojo Klinik

Suite 11, 40 Yeo Street, Neutral Bay NSW 2089

Telephone: 02 9133 8500

Email: reception@mojoklinik.com

Document version 1.0 (draft). Material changes will be communicated to existing patients by email before they take effect.